Easily track your day-to-day activities at work

Track how long you have worked on certain activities. If you wish, you can also have the program calculate your extra hours worked. This makes sense if you get paid for overtime or if you want to know how much you deviate from your planned working hours. You can always track how many hours are still missing to reach the desired target hours. With a pause button you can easily switch to the pause mode. The time during the pause mode is not recorded as work time.

If you want to switch from one task to another, you can easily do this via a drowdown field. In a list you manage your regular tasks, so that they can be found quickly during time tracking and appear later in the statistics with a consistent name. For tasks that are often repeated, there is a quick selection bar. With a click on the graphic of the task, the tasks can be changed quickly and comfortably.

You can also create "scheduled tasks" (To-Dos) that can be selected during time tracking and will be marked as "done" after completion. These scheduled tasks can have their own deadline, sub-tasks and other properties.

After finishing the workday, corrections can be made to the recorded tasks. For example, the length of processing time can be adjusted, and of course recorded tasks can be added or removed. If no task was recorded on a certain day, the tasks your worked on can also get entered manually.

Every organization has different needs for recording work hours. Therefore, it is possible to specify a suitable work mode.

Fixed work schedule

If an employee works on the same hours every week (e.g. In the office). Overtime is calculated.

Shift work

When a different work schedule is used for each week or day (e.g. In hotel). Overtime is calculated.

No fixed working hours

If no target hours are specified (e.g. for freelancers). Overtime will NOT be calculated.

Thanks to the detailed time tracking you can create different reports. To get a report you just have to enter the desired period. Now you will first get an overview of the time worked, target hours, overtime hours and breaks. This information is also given for every single day. Furthermore, information about vacation days, holidays & sick leave (premium version) are shown in the report. In the "Daily overview" you can see when the workday started, between which periods the tasks were executed and (optionally) for which customers and departments the activities were performed. It is also possible to create special reports in which the recorded time is sorted by "customer" or "department".

Just save your reports as PDF files to send them to other people or to print the information.

Want to create a to-do list or have an overview of your projects? This is no problem anymore. Under scheduled tasks you can add single to-dos or projects. Specify on which date you want to start working on the task and set a deadline. If you want to specify individual sub-tasks, you can easily add them. These sub-tasks can have their own start date, deadline and other properties. In the multi-user version it is possible to share tasks and sub-tasks with other users or send a task request. For each task, "admin", "read" or "edit" permissions can be assigned to other users. For the scheduled tasks the current status can be set and after completion you can see how long the completion took.

If you want to set a date and time for certain tasks, you can do it with the help of the integrated calendar. Of course you can also enter appointments and meetings.

Planning your vacations is now easier than ever. The program shows how many vacation days are still available for the current year. You can then add the days you are planning to go on vacations and thiose days will be taken into account when calculating overtime. With the multi-user version, you can get an overview of when the other employees have entered their vacation for. So you can avoid that too many users plan their vacations during the same time. Depending on the program settings, the supervisor can accept or reject the submitted vacations.

Similar to entering vacation days, a user can also enter a sick note (not for free trial version). In the multi-user version, another user can be selected as a substitute. Depending on the settings, in the multi-user version the supervisor can accept or reject the entered sick leave. As with public holidays and vacation days, the sick days are also taken into account in the calculation of overtime.

For each individual location or branch, the holidays of the region can be entered. The users of the regions (or branches) will receive these holidays and in the report they will be taken into account when calculating the overtime.

In the multi-user version there are several ways to share information within the team. A chat can be created where multiple users can participate at the same time. If another team member is not available at the moment, messages can be sent to specific team members (similar to sending emails). These can then be read and answered by the recipient at a later time. Another helpful function is the sending of "requests". The requests can be accepted or rejected by the recipient. If the recipient has accepted the request, it is automatically added to "Scheduled Tasks" (To-Do list) and can be processed by the recipient. The user who sent the request can now track what the current status of the task is.

In the multi-user version, each user has his own access rights to different features of the program. There are administrators (admins), department managers, supervisors and employees.

Admin

An admin has most privileges. At least one person in the account must tako on the role as administrator. The admin role is most often performed by business managers or somebody of the human resources department.

As admin you can add, edit or remove users. Only admins can access and modify all user settings.

There is an access to all users time tracking reports as well as a "Personnel Department Report" and the "Management Report". The "Personnel Department Report" contains information about hours worked, vacation days, sick leave, overtime accounts, vacation accounts, etc. The "Management Report" shows how much time was spent on certain task categories, and also how much time was spent on each customer or department. All reports can be filtered by "location (branch)", "department" or "user".

Department manager

The "Department Manager" has limited access to user settings of the same department. This includes accepting submitted vacations / sick leave requests. A department manager can also set target hours for employees in the same department and correct overtime / vacation days.

Supervisor

In the user settings it is possible to select a "Supervisor" to a specific user. Once selected, the supervisor of the person will get restricted access to the user. These are the same privileges as for the department manager except that in this case it does not matter whether the supervisor and user work within the same department.

The program is a server-based application (Software as a Service) that can be accessed from anywhere via a browser with an internet connection. Pcs, smartphones or tablets can be used. For the input of the work schedule (target hours) and the reports, a device with a larger display (e.g. a PC) is recommended.

There is a free single user version that can be used for up to 30 days. To get all features it is recommended to use "Single User Premium" for single users or "Multi-User Premium" for multiple users. Subscriptions can be extended or renewed at any time (except the free trial). Subscriptions can be paid by debit or credit card. If a subscription is about to expire, it should be renewed as soon as possible. Once the subscription is expired the program cannot be used until the administrator purchases a new subscription. If a subscription does not get renewed within 50 days after it expired, all user data will be lost (recorded tasks, etc). For Single user (free trial) memberships, a subscription should be purchased BEFORE the expiry date, otherwise all data will be lost.

At the moment the languages "German", "English" and "Spanish" are available

Working with your team in different time zones or on a business trip abroad? No problem! Set your current time zone and all data and recorded times will adjust to the time zone.

The tasks that have been recorded or added manually can be edited up to 14 days later in the free version. This also applies to the vacation days that have been planned. In the Premium versions, the recorded tasks, vacation days and sick leave can be edited up to 60 days later. A submitted vacation can be accepted or rejected by the supervisor or administrator up to 90 days back.